#Save email in outlook for mac how to
#Save email in outlook for mac for mac
#Save email in outlook for mac archive
#Save email in outlook for mac full
#Save email in outlook for mac free

Outlook Contact List – This contains primarily a set of external contacts that you’ve stored.From Address Book – This usually contains email IDs of people in your organization.Select New Contact Group from the Home tab in the top ribbon.Ĭlick add members, then choose to add member emails “from address book,” “Outlook contact list,” or “make a new contact.” Note – For this article, we obtained several sample contacts from this website. Most people tend to save the new contact group in the contacts folder. Under My Contacts, select the folder in which you want to save the contact group. Then go to the navigation pane and click on People (the small icon to the bottom left of your screen).Īlternatively, You can also select New Items > More Items > Contact Group from the Home tab. To create a new group, first open Outlook. Here’s how you can easily create a distribution list in Outlook on Windows: Step 1

#Save email in outlook for mac how to

Let’s take a look at how to set up a distribution group on each platform: Setting up an email group in Outlook for Windows The process of setting up an Outlook contact list varies slightly depending on whether you use Windows or Mac. When you send the email to the group, it will get delivered to each recipient. They can be pretty much anyone you want to send emails to as a group!Īfter setting up the group, you can send emails, calendar invitations, and reminders to all the members of your group with just one click. Members of a new contact group don’t share the same email address - and don’t even have to be part of the same organization. This is the kind of group that we’ll be covering in this article.Ī contact group (also known as a distribution list) is a collection of email addresses you can email together. Since the whole group has access to this shared mailbox and the shared group calendar, this makes coordinating emails and events a lot easier! B. This way, they don’t have to send separate emails to each group member. For example, a marketing team that shares a group email address is a Microsoft Office 365 group.Īnyone who sends an email to the team can send it to the shared mailbox of the Office 365 group. This type of group is centered around one “group email address.”Īn Office 365 group allows team members to access emails that are sent to one address from a shared mailbox. There are two types of email contact groups in Outlook: A. Let’s take a look at what an Outlook group is before we jump into how to set up a distribution group in Outlook. If you want to skip ahead to the section on how to create a group in Outlook, click here. Note: This is a short section covering the basics of Microsoft 365 and Outlook groups. Let’s get started! What is an Outlook group? The best alternative solution for email groups.

How to set up an email group in Outlook.I’ll also highlight some drawbacks to using Microsoft Outlook for your contact list needs and introduce a great email alternative instead. This article will cover everything you need to know about creating an email distribution group from your Outlook contacts. Your browser does not support the video tag.Looking to create an email group in Outlook?

#Save email in outlook for mac archive

Then right click or Ctrl+click on the highlighted messages, select Move and then select the local archive folder as the destination. To select all emails in a folder you can use the Edit menu and apply Select All or use CMD+A on your keyboard.

To move multiple message, just highlight the message you need to move.

To move an individual email right-click or Ctrl+click on the move, select the Move option then select the local archive folder as the destination.

To copy mail from your inbox or other IMAP folders to the local folder you’ll just need to follow these steps: You can then rename the folder by right clicking or Ctrl+click on the new folder and selecting Rename. You can create a new folder under this heading by right-clicking or Ctrl+click on the On My Computer heading then select New Folder. In the folders list for your account in Outlook you should see a heading for folders labelled On My Computer.

#Save email in outlook for mac for mac

This guide will explain how to create a local folder within Outlook for Mac and archive messages from your IMAP mailbox to local storage on your computer.

#Save email in outlook for mac free

This will allow you to free up space in your mailbox without permanently deleting your messages.

#Save email in outlook for mac full

If your IMAP mailbox is full or starting to approach the disk space capacity you may need to archive messages by copying them to an offline location on your computer.